Privacy Policy
CORE – Student Application and Admission Management System
Table of Contents
1Introduction
CORE – Student Application and Admission Management System ("CORE", "Platform", "System") is a centralized digital ecosystem developed and managed by ADMITra for structured education planning, study abroad consulting, IVY league application consulting, IELTS / GRE / Language Coaching and admission management.
This Privacy Policy explains how CORE collects, uses, stores, protects, and processes personal data of students, parents, schools, counselors, alumni, and service providers who access or use the platform available at https://core.admitra.io.
By accessing or using CORE, you agree to the terms outlined in this Privacy Policy.
2Scope of This Policy
This policy applies to:
- Students registering on the platform
- Parents or guardians linked to student accounts
- School representatives and teachers
- Counselors and mentors
- Alumni and verified service providers
- External Service Providers
- Any user interacting with the platform
3Information We Collect
CORE may collect the following categories of information:
3.1 Personal Identification Information
- Full name
- Date of birth
- Gender
- Contact number
- Email address
- Residential address
- Nationality
- Passport details (where required for applications)
3.2 Academic Information
- School details
- Academic records and transcripts
- Test scores (IELTS, GRE, SAT, etc.)
- Certificates and achievements
- Extracurricular records
- Recommendation letters
3.3 Application & Admission Data
- University selections
- Course preferences
- Application documents
- SOP drafts
- Resume and portfolio files
- Offer letters and admission communications
3.4 Technical Information
- IP address
- Device information
- Browser type
- Login timestamps
- Usage logs
3.5 Payment Information
Where applicable, payment transaction records may be stored. Sensitive payment card information is not stored directly on CORE servers if processed via third-party payment gateways.
4Purpose of Data Collection
We collect and process data strictly for:
- Student profile creation and management
- Application tracking and documentation management
- Admission consulting workflow execution
- Communication between student, parents, counselors, and authorized stakeholders
- Progress monitoring and performance analytics
- Compliance with legal or regulatory obligations
Data is never collected for speculative, unrelated, or commercial resale purposes.
5Absolute Confidentiality Commitment
CORE maintains a strict confidentiality standard:
- Student data and identity will remain completely confidential and will never be shared with any individual, organization, institution, or company without explicit written consent from the student or legal guardian, except where required by law.
- We do not sell, rent, trade, distribute, or commercially exploit any student information.
- Confidentiality is foundational to the CORE system architecture and governance.
6Data Sharing Policy
Data may only be shared under the following limited circumstances:
- With the student's explicit written authorization
- With universities or institutions strictly for application submission
- When required by statutory or legal authorities under applicable law
In all such cases, sharing is purpose-limited and documented.
CORE does not share data for marketing partnerships, advertising, or third-party monetization.
7Data Storage and Security
CORE implements reasonable and industry-standard safeguards, including:
- Secure cloud infrastructure
- Role-based access control
- Encrypted login protocols
- Access authentication systems
- Audit logs and monitoring
- Restricted internal access
Only authorized personnel with defined roles may access student data.
While we implement high security standards, no digital system can be guaranteed 100% immune from cyber threats. Users are advised to maintain secure passwords and device safety.
8Data Retention Policy
Student data will be retained:
- For the duration of active engagement with CORE, or maximum up to 3 years
- For a defined archival period post-engagement for record purposes
- As required under applicable regulatory frameworks
Users may request deletion of their data subject to legal and contractual obligations.
9User Rights
Students and parents have the right to:
- Access their personal data
- Request correction of inaccurate information
- Request deletion (subject to compliance requirements)
- Request a copy of stored records
Requests may be submitted through official support channels.
10Cookies and Tracking
CORE may use essential cookies for:
- Login authentication
- Session management
- Platform functionality
We do not use behavioral advertising trackers. For more details, see our Cookie Policy.
11Third-Party Integrations
If the platform integrates with third-party services (e.g., test providers, document upload systems, payment gateways), such services operate under their respective privacy policies.
CORE remains responsible for safeguarding user data within its operational control.
12Children's Data Protection
CORE primarily serves students, including minors. In such cases:
- Parent or guardian consent may be required for account activation.
- Additional care is taken to protect sensitive academic and identity data.
13Policy Updates
CORE reserves the right to update this Privacy Policy periodically. Updated versions will be posted on https://core.admitra.io with revised effective dates.
Continued use of the platform constitutes acceptance of updated terms.
14Governing Law
This Privacy Policy shall be governed by and interpreted in accordance with the laws applicable in India.
Any disputes shall fall under the jurisdiction of competent courts as defined by the governing entity of ADMITra.
15Contact Information
For privacy-related concerns, requests, or complaints: